AGE GROUP COORDINATOR
The Age Group Coordinator (“AGC”) is the volunteer person responsible for the organization, implementation, and communication for a specific age group, or league of players within the Mill Valley Soccer Club (“MVSC”) recreational program. Leagues consist of:
All age groups have both Boys and a Girls division. Girls are permitted to play in the Boys division.
Job Duties include:
Preseason Team Formation
At a pre determined date in late spring, all registered players of a certain group are supplied to the AGC via an on-line registration program. The AGC is responsible for forming teams prior to the end of the school year. Depending on the age group and disposition of the coaches and families in the group, the AGC may form teams based on previous knowledge of players combined with friendship and school requests, or other methods as approved by the Club. Exact team formation process should be discussed and approved by the Director of Recreational Soccer (“DOR”).
Coach Recruiting and Assignment
Coaches and assistant coaches are asked to volunteer at the point of player registration. AGC is responsible for analyzing total player pool, considering the impact of potential late registrants, and formulating an appropriate team count for their division. AGC is responsible for insuring an appropriate number of coaches are assigned to each team. As necessary, when volunteers are greater than the anticipated number of teams, AGC is responsible for pairing coaches whenever possible. If teams outnumber coaches, AGC must take steps to recruit additional coaches from the ranks of volunteer parents. This is most often done by requesting that assistant coach volunteers step up, or soliciting other volunteers directly from the parent base. In some situations, the AGC will work with the DOR to assess the need for more drastic communications and/or actions.
Once team formation is final, AGC is responsible for managing and approving any and all trade requests made by families or coaches. Final rosters are to be submitted to the DOR, and communicated to the coaching slate.
AGC should establish an email tree that allows direct contact with all coaches in their division. AGC is responsible for forwarding on communications that come from the Club and the DOR directly to coaches, and requesting further communication from the coach to the families as required. These communications would include key events such as meetings, practice scheduling, game schedules, and other announcements. Timing is often critical, so communications from the Club or DOR should be forwarded within 24 hours of the request. The AGC may perform other communications directly with coaches as required.
During the course of the season, AGC is responsible for general oversight of their playing league. Depending on age group, MVSC may or may not track standings. Regardless, AGC should strive to have a sense of how things are going with regards to general play and adherence to the MVSC Code of Conduct. Intervention, with the support of the DOR and other board members, should be expected as the need arises.
For 3rd Grade - High School, the AGC is responsible for ensuring the collection of all game scores from their teams. Game scores are reported directly by coaches through the "Phone-It-In" system (see below), but some follow up from the AGC in regards to delinquent reporting may be required. AGC should monitor game scores and take action as needed if there are consistent infractions on our Blow Out Rule.
For 4th Grade - 7th/8th Grade divisions, a Jamboree Tournament will be held at the conclusion of the season. The AGC fulfills a few key roles in the preparation and execution of the Jamboree.
First, AGC insures that all game scores are reported and recorded as the season progresses. In mid-October, working with the DOR and DOO, divisions will be evaluated and “flighted” for the Jamboree. In general, flighting is done by dividing the division into A & B (and sometimes C) flights based on standings. However, the AGC may provide additional insight into strength of play for any given team, and make adjustments to the flighting as deemed necessary to achieve fair and balanced play within the flights.
During the Jamboree, the AGC ensures that all game scores are reported on a timely basis. Timing is critical, as accumulated game results decide who advances to the Championship Round.
Finally, the AGC should plan to present Jamboree medals to the top teams in each flight. This usually requires attendance at the championship games.
The AGCs play a critical role in two post season events. First, the gathering of player evaluations from all coaches is required at all levels of play except Kindergarten. Second, the AGCs should assist in the communication and gathering of information thru the Recreational Season Survey.
AGCs should plan to meet as part of the Recreational Committee, together with the DOR, the Director of Coaching, and the Director of Operations, approximately 4 times per year, to exchange ideas and information for the betterment of the recreational program.